• Agenda Parish Council, 9 October 2023

    AGENDA P.C. 9th October 2023
  • Minutes Meeting of Parish council 11 September 2023.

    11th September 2023 P.C. minutes in pdf
  • Burial Ground committee Agenda 28 September 2023

    Burial Ground Agenda 28th September 2023.doc
  • Agenda Parish Council 11 September 2023

    AGENDA Parish Council 11th September 2023 copy
  • Agenda, Personnel Committee, 8 August 2023

  • Agenda, Open Spaces Working Party, 26 July 2023

  • Personnel Committee Meeting Agenda, 13 July 2023

  • Agenda 10 July 2023

    Ormesby St Margaret with Scratby Parish Council

    AGENDA

    Councillors are hereby summoned to attend a meeting of Ormesby St Margaret with Scratby Parish Council

    On Monday 10th July 2023 at 7pm to be held at  At  All Saints Parish Hall, Beach Road, Scratby.

    Members of the public and the press are welcome to attend. Should you wish to ask a question or highlight an issue or comment on anything on the agenda please contact the clerk at : [email protected]

    The Chair to welcome Councillors, Borough and County Councillors and parishioners.
    1 To consider apologies for absence
    2. Declarations of Interest
    Councillors are invited to declare a previously undisclosed interest relating to items on the agenda.
    3. Minutes of the previous Meeting
    3.1 To approve the minutes of the last meeting of the Council on 12th June 2023
    3.2 Matters arising that are not included in this Agenda.

    4. Chair and Vice Chair’s update
    The Chair will move to suspend the council meeting
    5. Public Participation
    5.1 An opportunity for the public to address the council -10 minutes
    Subject to standing Order 3g a member of the public shall not speak for more than 3 minutes.
    5.2. To receive reports from Borough and County Councillors -10 minutes
    The Chair will reconvene the meeting
    6. Financial Matters Payments and Administration
    6.1 Bank accounts current balances
    6.2 Approval of schedule of income and expenditure for July 2023 Appendix 1
    6.3 Approve bank transfer from savings account to current account to meet the above
    6.4 Approval of reforecast
    6.5 Agree outline basic clerk requirements to enable personnel to create advert

    7. Planning: No applications received from GYBC Planning Department this month.

    8. Bid Parish Partnership
    9. Beach Cleaning update, planned date and opportunities
    10. Footpaths
    11. There will not be a parish council meeting in August 2023. The Date of next Parish Council
    meeting is on: 11th September 2023 at 7pm at the Village Centre, Station Road, Ormesby St
    Margaret

    Kathryn Wendt – Interim Clerk
    [email protected]
    Ormesby St Margaret with Scratby Parish Council
    Issued: 5th July 2023

  • Minutes 12 June 2023

  • Minutes 15 May 2023.

    Ormesby St Margaret with Scratby Parish Council
    Minutes of the meeting of Ormesby St Margaret with Scratby Parish Council held on Monday, 15
    May 2023 at 7pm in the All Saints Parish Hall, Scratby.
    In Attendance: –
    Councillors P Nathan, A Grant, J Rundle, S Calnon, G Freeman, J Gingell, P Holley, J Shrimplin, K
    Wendt & C Fraser (RFO).
    Councillor Grant presented Councillor Shrimplin with a framed certificate celebrating the award of
    Freedom of the Parish marking his long service of 50+ years to the Parish Council. Councillor
    Shrimplin thanked the Parish Councillors for all their help and support over the years and that he
    was proud to have served the ward of Ormesby St Margaret with Scratby as both a Councillor and
    Parish Councillor for many years.
    Councillor Wendt informed the meeting that all Councillors had completed the required
    confirmation of Declaration of Acceptance of Office.
    1. Election of Chair and Vice Chair
    Councillor Grant asked for nominations for the position of Chairman.
    A Resolution to hold a vote on a show of hands and to dispense with 3(f) of the Standing Orders
    concerning the Chair’s discretion to hold a secret ballot was proposed and seconded and agreed by a
    unanimous vote.
    Councillor Nathan was proposed by Councillor Freeman & seconded by Councillor Wendt for the
    position of Chair of Ormesby St Margaret with Scratby Parish Council.
    Following a unanimous vote, it was resolved that Councillor Nathan be elected as Chair for the
    2023/24 municipal year of Ormesby St Margaret with Scratby Parish Council.
    Councillor Nathan hereby assumed the Chair and thanked the outgoing Chair, Councillor Grant for all
    his hard work and support during his chairmanship. Councillor Nathan presented Councillor Grant
    with a small token of appreciation from the Parish Council to mark the occasion.
    Councillor Nathan requested nominations for the position of Vice Chair.
    Councillor Wendt was proposed by Councillor Calnon and seconded by Councillor Holley for the
    position of Vice Chairman of Ormesby St Margaret with Scratby Parish Council.
    Following a unanimous vote, it was resolved that Councillor Wendt be elected as Vice Chair for the
    2023/24 municipal year for Ormesby St Margaret with Scratby Parish Council.
    2. Apologies for absence
    There were no apologies for absence given at the meeting.
    3. Declarations of Interest
    Councillors Freeman & Nathan reported a personal interest as they were trustees of All Saints Village
    Hall and had submitted expenses for payment. Councillor Wendt declared a personal interest as she
    had submitted expenses for payment.
    The Chair moved to suspend the council meeting. This was proposed by Councillor Shrimplin and
    seconded by Councillor Freeman.
    4. Public Participation Forum
    (i) Mr Andrew Taylor addressed the Parish Council. A copy of his address is attached to the minutes.
    Mr Taylor asked the Parish Council for assistance in this matter.
    Councillor Freeman reported some background information to the council and that it would be
    prudent to begin a fact-finding session to locate the legal documents pertaining to this matter. The
    Chair agreed that the issue was bigger than one meeting and that following the fact-finding mission
    a meeting be held with Mr Taylor and all other interested parties to reach the best solution for the
    road.
    (ii) A member of the public asked for an update regarding the grit bins for Scratby. The Chairman
    reported that he would chase this up with County Councillor Bensly.
    It had been noticed that County Councillor Bensly had not attended a meeting for several months.

    The Chair reported that Councillor Bensly would have been in attendance this evening but
    unfortunately this meeting had clashed with Hemsby PC meeting which he was required to attend.
    The Chair reconvened the meeting.
    5. Approve minutes of the Parish Council meeting of 17th April 2023
    The minutes of the meeting held on 17 April 2023 were confirmed as a true record.
    Proposed by Councillor Shrimplin
    Seconded by Councillor Holley
    It was noted that these minutes would need to be signed off by the former Chair, Councillor Grant.
    6. Borough Councillor’s Reports
    The Parish Council received and considered the report which was submitted by Councillor Freeman.
    Councillor Freeman reported the salient issues contained in his report to the Parish Council.
    The Parish Council noted the report for information only.
    7. County Councillor’s Report
    The Parish Council received and considered the report from County Councillor Bensly.
    The Parish Council noted the report for information only.
    8. Finance Report
    The Parish Council received and considered the finance report from Claire Fraser RFO.
    The Parish Council considered the schedule of invoices and payments and the requested bank
    transfer as detailed in appendix 2 of the report.
    Claire Fraser informed the Parish Council that there were 7 invoices ready to be despatched which
    she would pass to the Chair. There was an issue with unspent grant funding regarding the
    Neighbourhood Plan. Councillor Freeman was aware, and this would be actioned.
    Claire Fraser had had an initial meeting with a prospective Internal Auditor, and she asked the Parish
    Council permission to appoint them as approved in the minutes of the last meeting, whereby the
    appointment of an auditor had been approved in principle but not in name. The Chair requested
    their name, further information, and value of the contract. The Chair suggested that this be taken
    offline, discussed and approved by the Parish Councillors.
    The schedule of invoices and payments and the requested bank transfer as detailed in appendix 2 of
    the report was proposed by Councillor Freeman and seconded by Councillor Wendt and following a
    vote, it was agreed.
    Claire Fraser informed the Parish Council that there were two potential invoices for sundry items to
    be received for the amounts of £190 and £150 in connection to the upkeep of the defibrillator. The
    Chair agreed to contact the person concerned and to obtain the required information in relation to
    the invoices in writing.
    The F & GP minutes were noted by the Parish Council.
    9. To note the Planning Application and to comment to Great Yarmouth Borough Council in
    the capacity of consultee.
    06/23/0255/F Development: Proposed demolition of existing buildings and construction of 5 no. two
    storey dwellings with associated parking and site works. Location: 4 West Road Ormesby St
    Margaret Great Yarmouth NR29.
    Councillor Freeman outlined the planning application to the Parish Council. The Parish Council were
    unanimous that the proposed development was featureless boxes which would be completely out of
    character in the Conservation Area. The application for 5 properties was also deemed
    overdevelopment of the site. Councillor Freeman reported that the Parish Council was not against
    the development, but it needed to be sympathetic to the Conservation Area and fit in with the
    existing street scene. Councillor Freeman was concerned that there were no garages proposed and
    that 11 parking spaces were planned to front directly onto West Road which would give the
    appearance of a car park. Councillor Freeman reported that the Council had adopted Design Codes
    to ensure quality development within the Borough and that the Millview Development in the village
    was a good example of a sympathetic development.
    Councillor Holley asked regarding the planning history on the site.

    Councillor Freeman read out a letter to the Parish Council detailing his objections to the application.
    The Chair proposed that the letter be used as a benchmark and be built upon by other Parish
    Councillors and members of the public prior to be submitted to the Borough Council as the Parish
    Council’s response. The letter would then be published on the website and would include necessary
    links to the planning documents on the Borough Council website. This information would also be
    available to view in the Village Centre and Telephone Box. It was suggested that this should be
    available to view in the Garden Café which was open to the public on a Friday to ensure that the
    information was dissimilated as widely as possible in the villages.
    The Parish Council agreed that this was the best way forward.
    10. Sea Defences, Scratby
    Councillor Freeman gave an update to the Parish Council.
    Councillor Wendt raised concerns regarding the large, rusted structure which was on the beach
    where the Esplanade met the Promenade which was a health and safety risk and needed to be
    removed prior to the summer season. Councillor Freeman had reported this issue but would chase
    up as a matter of urgency.
    The Parish Council noted the update.
    11. Insurance Renewal
    The Chair explained that the buildings insurance expired in the next 2/3 weeks and highlighted the
    need for the insurance values to be re-looked at to ensure that we were not under-insured to meet
    current re-build costs. The insurance would need to be sorted before the next meeting, two or three
    quotes would be obtained and approval from all Parish Councillors would be sought via email and
    payment approved at the next meeting.
    This was agreed by the Parish Council.
    12. Date & Time of next meeting
    The next meeting would be held on Monday, 12 June 2023 at 7pm in the Village Centre, Ormesby St
    Margaret.
    13. Appoint Councillors to Committees and Advisory Groups
    The Chair reported that in line with the Parish Council’s Standing Orders, he was aware that
    everything was not in place last year regarding the Committees and Advisory Groups. The Chair
    highlighted that there were 8 Councillors to fill 5 Committees and therefore, Councillors should
    consider their skills and interests. 3 core members were needed on each. A copy of the Committee
    and Advisory Groups would be circulated via email to all Councillors to consider, complete and
    return. Personnel, Burial Ground & F & GP must be a committee due to financial implications and
    accountability and all others are Advisory Groups.
    Committees
    Personnel – Calnon, Holley, Wendt
    Burial Ground – Calnon, Freeman, Gingell
    F & GP – Freeman, Nathan, Shrimplin.
    Working Parties
    Planning
    Open Spaces – Holley, Nathan, Shrimplin
    Neighbourhood Plan –
    Allotments – Freeman, Nathan, Shrimplin
    Proposed by Councillor Nathan and seconded by Councillor Shrimplin and following a vote, the
    above nominations were agreed.
    Councillor Wendt highlighted the possibility of co-options onto the Advisory Groups, for example,
    Bob Hill had undertaken a lot of good work the last year regarding the Burial Grounds.
    Councillor Wendt advised that the declaration for Chair and Vice Chair had been signed and
    countersigned by Claire Fraser RFO.
    The Chair asked that the Councillors consider a 3-year project plan and what needs to be included to
    produce a robust long-term agenda for the Parish Council.

    The Chair reported that National Coastwatch had not been considered as their plans needed more
    meat on the bones.
    The Parish Council needed 2 more Parish Councillors – 1 for Scratby & 1 For Ormesby St Margaret. If
    members of the public are interested, they should contact [email protected] in the first
    instance.
    The meeting closed at 20:39.

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