Ormesby St Margaret with Scratby Parish Council

  • Agenda 12 June 2023

    Ormesby St Margaret with Scratby Parish Council

    AGENDA

    Councillors are hereby summoned to attend a meeting of Ormesby St Margaret with Scratby Parish Council On Monday 12th June 2023 at 7pm to be held at the Village Centre, Station Road, Ormesby St Margaret.

    Members of the public and the press are welcome to attend. Should you wish to ask a question or
    highlight an issue or comment on anything on the agenda please contact the clerk at ormesbyclerk@outlook.com

    The Chair to welcome Councillors, Borough and County Councillors and parishioners. The Chair to express the Council’s sympathy to Ms Mary Jones on the passing of her husband and ex parish councillor Mr Brian Jones.
    1 To consider apologies for absence
    2. Declarations of Interest
    Councillors are invited to declare a previously undisclosed interest relating to items on the agenda.
    3. Minutes of the previous Meeting
    3.1 To approve the minutes of the last meeting of the Council on 15th May 2023
    3.2 Matters arising that are not included in this Agenda.
    3.3 To acknowledge the minutes of the Annual Parish meeting held on the same day, which will be agreed at the May 2024 Annual Parish meeting.
    4. Chair and Vice Chair’s update
    The Chair will move to suspend the council meeting
    5. Public Participation
    5.1 An opportunity for the public to address the council -10 minutes
    Subject to standing Order 3g a member of the public shall not speak for more than 3 minutes.
    5.2. To receive reports from Borough and County Councillors -10 minutes
    The Chair will reconvene the meeting
    6. Financial Matters Payments and Administration
    6.1 Bank accounts current balances
    6.2 Approval of schedule of income and expenditure for June 2023 Appendix 1
    6.3 Approve bank transfer from savings account to current account to meet the above
    6.4 Annual Governance; Accountability Returns (AGAR)
    6.5 F & G.P. Report

    7. Planning
    7.1 Application No: 06/23/0396/HH Proposed single storey flat roof rear extension to: 41 Beach Road, Scratby, Great Yarmouth, NR29 AJ
    7.2 Application No : 06/22/0481F Proposed detached two bedroomed annex building in the rear garden. 51 Whitby Road Ormesby Great Yarmouth NR29 3TH
    8. Village Centre, Ormesby.
    To note the meeting of the Corporate Trustees of the Village Centre Charity on 19 th June 2023 at 2pm at the Village Centre, Station Road, Ormesby St Margaret.
    9. Recommendations to Co-opt two new Councillors
    10. Report on Allotments
    11. Patients Participation Group (PPG) Report from Parish Council representative
    12. Beach Cleaning update, planned date and opportunities
    13. Date of next Parish Council meeting is on: Monday 10 th July 2023 at 7pm at All Saints Parish Hall, Beach Road, Scratby.

    14. In accordance with S1 (2) of the Public Bodies Admission to meetings Act 1960 a resolution
    will be put that the public be excluded from the meeting for the consideration of the
    business to be conducted therein as publicity would be prejudicial to the public interest by
    reasons of the confidential nature of the business to be considered.
    To discuss the Personnel Report and recommendations.

    Kathryn Wendt – Interim Clerk
    ormesbyclerk@outlook.com
    Ormesby St Margaret with Scratby Parish Council
    Issued: 7 th June 2023

  • Agenda 15th May 2023

    Ormesby St Margaret with Scratby Parish Council

    AGENDA

    You are hereby summoned to attend a meeting of Ormesby St Margaret with Scratby Parish Council at All Saints Parish Hall Scratby NR29 3AJ on Monday 15th May 2023 immediately following the Annual Parish Meeting

    Members of the public and the press are welcome to attend. Should you wish to ask a question or highlight an issue or comment on anything on the agenda please contact the clerk at ormesbyclerk@outlook.com

    Confirmation of Declaration of Acceptance of Office by Parish Councillors.

    1. Election of Chair and Vice Chair
    (i) Resolution to hold a vote on a show of hands and to dispense with 3(f) of the
    Standing orders concerning the chair’s discretion to hold a secret ballot
    (proposer and seconder)
    (ii) Election of Chair (proposer and seconder)
    (iii) Election of Vice-Chair (proposer and seconder)
    2. To receive apologies for absence

    3. To receive declarations of interest on matters on the agenda
    You have a Disclosable Pecuniary Interest in a matter to be discussed if it relates to
    something on your Register of Interests form. You must declare your interest; you may not
    participate in discussion or vote on the matter.
    You have a Personal Interest in a matter to be discussed if it affects:
     Your wellbeing or financial position
     That of your family or close friends
     That of a club or society in which you have a management role.
    In these instances, you must declare a personal interest and may speak on the matter only if
    members of the public are also allowed to speak at the meeting, however you may not vote
    in the matter.

    4. Appoint Councillors to Committees and Advisory Groups. (At present maximum of 3 Councillors based on 8 Councillors).

    Committees
    Personnel
    Burial Ground

    F & G.P.

    Working Parties
    Planning
    Open Spaces
    Neighbourhood Plan
    Allotments
    5. Approve minutes of the Parish Council meeting of 17th April 2023

    The Chair will move to suspend the council meeting
    6. Public Participation Forum– an opportunity for the public to address the council – 10
    minutes.
    Subject to standing Order 3g a member of the public shall not speak for more than 3
    minutes.
    The Chair will reconvene the meeting

    7. Borough Councillors’ Reports
    8. County Councillor’s Report
    9. Finance: Agree schedule of invoices/payments and to authorise the bank transfer required. See appendix 2
    To note F &GP minutes

    10. To note Planning applications as follows, and to comment thereon to Great Yarmouth
    Borough Council in the capacity of consultee: 06/23/0255/F Development: Proposed demolition of existing buildings and
    construction of 5 no. two storey dwellings with associated parking and site works. Location: 4 West Road Ormesby St Margaret Great Yarmouth NR29 3R

    11. Sea Defences Scratby

    12. Insurance renewal

    13. Date of next meeting

    Kathryn Wendt (Interim Clerk)
    Posted 10 th May 2023

  • Minutes 17th April 2023

    Ormesby St Margaret with Scratby Parish Council
    Minutes of the meeting of Ormesby St Margaret with Scratby Parish Council held on Monday 17 th April 2023 at 7pm the Village Centre, Station Road, Ormesby St Margaret.
    The Chair, Andy Grant welcomed Councillors, Borough and County Councillors and,parishioners. He also congratulated councillors who have been elected uncontested.
    Attendance: Councillors: Andy Grant (Chair), Simone Calnon, Geoff Freeman, Peter Holley, Phil Nathan, Jim Shrimplin, and Kathryn Wendt (Interim Clerk). Claire Fraser (RFO), BoroughmCouncillor Ron Hanton and four parishioners.
    1. Apologies
    To consider apologies for absence – None received prior to the conclusion of the meeting.
    2. Declarations of Interest
    Councillors are invited to declare a previously undisclosed interest relating to items on the agenda – None
    3. Minutes of the previous Meeting
    To approve the minutes of the last meeting of the Council on 13th March 2023.
    Councillor Shrimplin asked that the minutes should state that the meeting was,‘quorate’. Duly amended by Councillor Grant. Proposed Councillor Grant. Seconded Councillor Shrimplin. Agreed.
    The Chair moved to suspended the council meeting. Proposed Councillor Grant Seconde Councillor Shrimplin. Agreed.
    4. Public Participation
    4.1 An opportunity for the public to address the council -10 minutes
    Subject to standing Order 3g a member of the public shall not speak for more than 3 minutes.
    One member of the public said that he wouldn’t be staying for all of the meeting, but came to see how many of the ‘so called disgruntled public’ turned up. He observed that there were none. He then thanked ‘Andy’ for all he has done whilst being Chair and wished him ‘all the
    best’.
    4.2. To receive reports from Borough and County Councillors -10 minutes
    Borough Councillor Ron Hanton read highlights from his report and stated he would send in the full report to the Clerk.
    Borough Councillor Geoff Freeman gave a summary of his report and will send this via email to the Clerk.
    County Council James Bensley had already sent in a report, which had been forwarded to Councillors. James had hoped to attend the meeting should he be able to arrive in time.
    The Chair reconvened the meeting
    5. Financial Matters Payments and Administration
    5.1 Bank accounts current balances: £22070.31
    5.2 Approval of schedule of income and expenditure for March 2023 Appendix 1
    5.3 Approve bank transfer from savings account to current account to meet the above of £6440.00.
    5.1/5.2/5.3 Proposed by Councillor Grant. Seconded Councillor Shrimplin. Agreed.
    Claire Fraser stated that there is a repayment of the Neighbourhood Plan grant
    A payment was made to the ICO.
    V.A.T. claim has been put in for the last 15 months.
    5.4 Auditor is still being resourced. To put on May Agenda
    F & G.P. there will be a meeting on 25th April at 2pm at All Saints Parish Hall.
    6. Correspondence: Letter received from Broadland District Council (Brundall Ward) requesting we support the reinstating of the Postwick Park and Ride Service by adding our name to a letter going out to M.P and the newspapers.
    There has been a freedom of Information request regarding personnel, which Councillors Freeman and Wendt are dealing with.
    An email was received regarding beach cleaning – To be put on May Agenda.
    7. Planning
    Application No: 06/23/0164/HH Proposed alterations and extensions to existing bungalow and new double garage Location: Pau-Ne-Lyn Main Road Ormesby St Margaret Norfolk NR29 3LN This is NOT Ormesby St Margaret its Ormesby St Michael.
    06/23/0255/F 4 West road proposed construction of 5 x two storey dwellings with parking and site works. Council to request an extension to give time for consideration.
    8. Gabions – Update from Councillor Freeman – The gabions took a battering, but they have done their job. Coastal East Partnership are checking them each week. Mains concerns are realignment. Further meeting planned in May. GYBC are responsible for the upkeep of the gabions.
    9. Defibrillators – discussion over payments to Heart to Heart and invoices. Claire Fraser to liaise with them.
    10. Open Spaces
    10.1 King Charles 111 Coronation. Councillor Nathan reported that obtaining mugs and other memorabilia has proved difficult due to demand. Therefore, we will make a Time Capsule to be buried in a public place and also take photos of streets over the Coronation weekend.
    10.2 General Update. Councillor Nathan stated that the schedule for the toilets at Scratby and California has been completed. Darren Bowden’s payments have been agreed.
    Coastwatch – we are still awaiting their detailed plans. Ormesby Bowls club need more members and are promoting their club. Tuddenham’s are cutting around the toilets in California – many thanks to them. A community orchard has been planted at All Saints Parish Hall, Scratby and there will be a wild flower area planted. California Road is going to be strimmed and generally tidied up. A water butt, which is going to made into three planters, is going to placed at the California toilets. A path will be put down by the new telephone box at Scratby agreed and paid for by Councillor James Bensley. There will also be a concrete pad put down by the pill box. Councillor Nathan thanked Councillors Holley and Wendt for obtaining the planter, which is sponsored and funded by SLS. It was them discussed about having two trees planted, one for Ormesby (on the green), one for Scratby (by the pill box).
    Decided on a budget of £750.00. Proposed Councillor Freeman. Seconded Councillor Grant.
    Agreed.
    11. To agree the appointment of Locum Clerk for May meetings. After a discussion it was agreed a budget of £100.00 for a locum clerk to take the minutes of both the Annual Parish meeting and Parish Council meeting in May 2023. Proposed Councillor Grant. Seconded Councillor Nathan.
    12. To give formal Notice of the Annual Parish Meeting on 15th May 2023 at 7pm at All Saints Parish Hall, Scratby.
    13. Date of next Parish Council meeting is on 15th May immediately following the Annual Parish meeting at All Saints Parish Hall,Scratby.
    At the end of the meeting Councillor Grant (Chair) thanked all councillors in the room for everything and said that it had been ‘a pleasure working with you all’. He added that the last year had been extremely difficult, but there are good things going on and the future looks good. Councillor Grant then wished all councillors in the room ‘the best of luck’.
    Kathryn Wendt – Interim Clerk
    ormesbyclerk@outlook.com
    Ormesby St Margaret with Scratby Parish Council
    Dated: 27.04.

  • Annual Meeting Ormesby St Margaret with Scratby Parish Council

    Annual Meeting Ormesby St Margaret with Scratby Parish Council
    Agenda for the Annual Parish Meeting of Ormesby St Margaret with Scratby & California
    To be held on Monday 15th May 2023 at 7pm at All Saints Parish Hall, Beach Road Scratby NR29 3AJ
    *********************************************************************
    1. To approve minutes of the previous annual meeting of 27th May 2022
    2. Chair’s report- Andrew Grant
    3. Borough and County Councillor Reports – Cllr.G.Freeman, Cllr.R.Hanton,
    Norfolk County Cllr.J.Bensly
    4. Annual Committee reports
    4.1 Allotments – Cllr Freeman
    4.2 Open Spaces – Cllr Nathan
    4.3 Burial Ground – Cllr Hill
    4.4 Financial report – Claire Fraser R.F.O.
    5. Other group’s annual reports
    5.1 Bracecamp Hall
    5.2 Village Centre
    5.3 All Saints Parish Hall
    5.4 Bowls Club
    5.5 Ormesby Youth
    5.6 Ormesby St Margaret church report
    5.7 Scratby & California environment group
    5.8 Ormesby Scratby & California Community Events
    5.9 Neighbourhood plan
    5.10 Ormesby Schools
    5.11 Ormesby Events Group
    6. Question and answer session for parishioners
    Andrew Grant (Chair)
    Posted 3rd May 2023

  • Minutes 17 April 2023

    Here are the minutes of the Parish Council meeting 17 April 2023

  • Minutes of the meeting 13 March 2023

    Ormesby St Margaret with Scratby Parish Council               

     

    Minutes of the meeting held on Monday 13th March 2023 at 7pm at All Saints Parish Hall, Scratby.

     

    ormesbyclerk@outlook.com

     

    The Chair Andy Grant welcomed Councillors and parishioners. A minute silence was held for the late Councillor John Green who died on 14th February 2023.   John’s funeral is at St Margaret’s Church, Ormesby on 17th March 2023 at 2pm.

     

    In Attendance: Councillors Andy Grant (Chair), Jim Shrimplin, Phil Nathan and Geoff Freeman. Kathryn Wendt (Interim Clerk), RFO Claire Fraser and three members of the public.

     

    1. Apologies

    Apologies for absence were accepted: Councillors: Justin Rundle (Vice Chair), Sylvia Bigg, Peter Holley, Simone Calnon, Borough Councillor Ron Hanton and Norfolk County Councillor James Bensley who sent his condolences to John Green’s family

     

    1. Declarations of Interest

    Councillors are invited to declare a previously undisclosed interest relating to items on the agenda: Councillor Geoff Freeman Item 8. Councillor Jim Shrimplin Item 7.

     

    1. Minutes of the previous Meeting

    To approve the minutes of the last meeting of the Council on 13th February 2023: Proposed Councillor Geoff Freeman. Seconded Councillor Andy Grant. Approved unanimously.

     

    The Chair moved to suspend the council meeting

     

    1. Public Participation

    4.1 An opportunity for the public to address the council -10 minutes

    Subject to standing Order 3g a member of the public shall not speak for more than 3 minutes.

    One member of the public said that not all of what he had said at the previous meeting had been recorded. He questioned payment list had been changed. Also commented that the council had over spent on the toilets.

     

    4.2. To receive reports from Borough and County Councillors -10 minutes

    Reports had been circulated the councillors. Geoff Freeman said that there waws going to be an inspection of the gabions next week. He requested that the gabions be put on April’s Agenda.

     

    The Chair reconvened the meeting

     

    1. Financial Matters Payments and Administration

    5.1 Bank accounts current balances: Current Account £3955.79. Savings account £18,855.41.

    5.2 Approval of schedule of income and expenditure for March 2023 Appendix 1

    To include a £50.00 donation to the Salvation Army for the Late John Green.

    5.3 Approve bank transfer from savings account to current account to meet the above. £5586.83.

    Items 5.1, 5.2, 5.3 Proposed Councillors Andy Grant. Seconded Phil Nathan. Approved unanimously.

    Claire Fraser RFO reminded Councillors that the cut off date for the Payment List is the first of every month. Claire informed council that two extra payments had been made in February: Allotment Water bill and Solicitor’s bill.

    F & G.P. Report – Noted.

    1. Correspondence:

    During the month there has been numerous emails, a few telephone calls and letters on subjects such as:

    Freedom of Information request, Allotments, Contractors invoices, speeding along Scratby Road and grants – Noted.

     

    1. Freedom of the Parish Policy.

    7.1 To adopt the Freedom of the Parish policy. Proposed Councillors Andy Grant. Seconded Councillor Geoff Freeman. Approved unanimously.

    7.2 To formally record and recognise the award of the Freedom of the Parish to the late Councillor John Green. Proposed Councillor Andy Grant. Seconded Councillor Phil Nathan. Agreed unanimously.

    7.3 To formally award the Freedom of the Parish to Councillor Jim  Shrimplin. Proposed Councillor Andy Grant. Seconded Councillor Geoff Freeman. Agreed unanimously.

     

    1. Planning

    6/22/0859/F Retrospective permission for demolition of existing building; erection of detached 2 bedroomed dwelling with cart shed outbuilding and parking area Location: Former Dabs N Crabs site Scratby Road Ormesby St Margaret W Scratby NR29 3PQ –

    No objection.

    06/23/0118/TRETPO no. 4 1977 – T1 Horse Chestnut – removal of ivy growth, crown reduction by 1m, reduction of branches nearest to property by up to 2m

    • Millview Ormesby St Margaret Great Yarmouth NR29 3ND – No objection.

     

    1. Burial Ground Update: Councillor Robert Hill not in attended. Councillor Andy Grant to request Councillor Robert Hill arranges a burial ground meeting as soon as possible.

     

    1. Open Spaces

    10.1 King Charles 111’s Coronation. Councillor Phil Nathan had resourced mugs, time capsules and flags to celebrate the coronation. To purchase the items in time the council approved spending of £1500.00 from April’s budget. Proposed Councillor Andy Grant. Seconded Councillor Phil Nathan. Approved unanimously.

    10.2 Booking Form for Open Spaces – Proposed Councillor Phil Nathan. Seconded Councillor Andy Grant. Approved unanimously.

     

    1. Speedwatch – this will be continuing whilst Councillor Peter Holley is unable to commit at the present time.

     

    1. Allotment Lease – Moved to May Agenda

     

    1. Coastwatch/Extra car parking at Scratby Green – Councillor Phil Nathan had a meeting with Coastwatch members and GYBC. Decision to await a full report from the Coastwatch team to identify how they can preserve the car spaces on the Scratby cliff top and also bearing in mind the disabled bays.

     

    Date of Next meeting: Monday 17th April 2023 at 7pm at Village Centre Ormesby

     

    The meeting ended at 20:07.

     

     

    Kathryn Wendt – Interim Clerk

    ormesbyclerk@outlook.com

    Ormesby St Margaret with Scratby Parish Counci

     

     

     

     

     

  • Agenda 17 April 2023

  • Minutes of PC Meeting 13 March 2023

  • Minutes of PC Meeting 13 February 2023

  • DRAFT MINUTES 17TH JANUARY 2023 PS

    https://ormesbypc.norfolkparishes.gov.uk/wp-content/uploads/2023/01/DRAFT-MINUTES-FULL-COUNCIL-17TH-JANUARY-2022-PS-1.docx