Ormesby St Margaret with Scratby Parish Council

Ormesby St Margaret with Scratby Parish Council

AGENDA

Councillors are hereby summoned to attend a meeting of Ormesby St Margaret with Scratby Parish Council

On Monday 10th July 2023 at 7pm to be held at  At  All Saints Parish Hall, Beach Road, Scratby.

Members of the public and the press are welcome to attend. Should you wish to ask a question or highlight an issue or comment on anything on the agenda please contact the clerk at : ormesbyclerk@outlook.com

The Chair to welcome Councillors, Borough and County Councillors and parishioners.
1 To consider apologies for absence
2. Declarations of Interest
Councillors are invited to declare a previously undisclosed interest relating to items on the agenda.
3. Minutes of the previous Meeting
3.1 To approve the minutes of the last meeting of the Council on 12th June 2023
3.2 Matters arising that are not included in this Agenda.

4. Chair and Vice Chair’s update
The Chair will move to suspend the council meeting
5. Public Participation
5.1 An opportunity for the public to address the council -10 minutes
Subject to standing Order 3g a member of the public shall not speak for more than 3 minutes.
5.2. To receive reports from Borough and County Councillors -10 minutes
The Chair will reconvene the meeting
6. Financial Matters Payments and Administration
6.1 Bank accounts current balances
6.2 Approval of schedule of income and expenditure for July 2023 Appendix 1
6.3 Approve bank transfer from savings account to current account to meet the above
6.4 Approval of reforecast
6.5 Agree outline basic clerk requirements to enable personnel to create advert

7. Planning: No applications received from GYBC Planning Department this month.

8. Bid Parish Partnership
9. Beach Cleaning update, planned date and opportunities
10. Footpaths
11. There will not be a parish council meeting in August 2023. The Date of next Parish Council
meeting is on: 11th September 2023 at 7pm at the Village Centre, Station Road, Ormesby St
Margaret

Kathryn Wendt – Interim Clerk
ormesbyclerk@outlook.com
Ormesby St Margaret with Scratby Parish Council
Issued: 5th July 2023

Ormesby St Margaret with Scratby Parish Council

AGENDA

Councillors are hereby summoned to attend a meeting of Ormesby St Margaret with Scratby Parish Council On Monday 12th June 2023 at 7pm to be held at the Village Centre, Station Road, Ormesby St Margaret.

Members of the public and the press are welcome to attend. Should you wish to ask a question or
highlight an issue or comment on anything on the agenda please contact the clerk at ormesbyclerk@outlook.com

The Chair to welcome Councillors, Borough and County Councillors and parishioners. The Chair to express the Council’s sympathy to Ms Mary Jones on the passing of her husband and ex parish councillor Mr Brian Jones.
1 To consider apologies for absence
2. Declarations of Interest
Councillors are invited to declare a previously undisclosed interest relating to items on the agenda.
3. Minutes of the previous Meeting
3.1 To approve the minutes of the last meeting of the Council on 15th May 2023
3.2 Matters arising that are not included in this Agenda.
3.3 To acknowledge the minutes of the Annual Parish meeting held on the same day, which will be agreed at the May 2024 Annual Parish meeting.
4. Chair and Vice Chair’s update
The Chair will move to suspend the council meeting
5. Public Participation
5.1 An opportunity for the public to address the council -10 minutes
Subject to standing Order 3g a member of the public shall not speak for more than 3 minutes.
5.2. To receive reports from Borough and County Councillors -10 minutes
The Chair will reconvene the meeting
6. Financial Matters Payments and Administration
6.1 Bank accounts current balances
6.2 Approval of schedule of income and expenditure for June 2023 Appendix 1
6.3 Approve bank transfer from savings account to current account to meet the above
6.4 Annual Governance; Accountability Returns (AGAR)
6.5 F & G.P. Report

7. Planning
7.1 Application No: 06/23/0396/HH Proposed single storey flat roof rear extension to: 41 Beach Road, Scratby, Great Yarmouth, NR29 AJ
7.2 Application No : 06/22/0481F Proposed detached two bedroomed annex building in the rear garden. 51 Whitby Road Ormesby Great Yarmouth NR29 3TH
8. Village Centre, Ormesby.
To note the meeting of the Corporate Trustees of the Village Centre Charity on 19 th June 2023 at 2pm at the Village Centre, Station Road, Ormesby St Margaret.
9. Recommendations to Co-opt two new Councillors
10. Report on Allotments
11. Patients Participation Group (PPG) Report from Parish Council representative
12. Beach Cleaning update, planned date and opportunities
13. Date of next Parish Council meeting is on: Monday 10 th July 2023 at 7pm at All Saints Parish Hall, Beach Road, Scratby.

14. In accordance with S1 (2) of the Public Bodies Admission to meetings Act 1960 a resolution
will be put that the public be excluded from the meeting for the consideration of the
business to be conducted therein as publicity would be prejudicial to the public interest by
reasons of the confidential nature of the business to be considered.
To discuss the Personnel Report and recommendations.

Kathryn Wendt – Interim Clerk
ormesbyclerk@outlook.com
Ormesby St Margaret with Scratby Parish Council
Issued: 7 th June 2023

Ormesby St Margaret with Scratby Parish Council

AGENDA

You are hereby summoned to attend a meeting of Ormesby St Margaret with Scratby Parish Council at All Saints Parish Hall Scratby NR29 3AJ on Monday 15th May 2023 immediately following the Annual Parish Meeting

Members of the public and the press are welcome to attend. Should you wish to ask a question or highlight an issue or comment on anything on the agenda please contact the clerk at ormesbyclerk@outlook.com

Confirmation of Declaration of Acceptance of Office by Parish Councillors.

1. Election of Chair and Vice Chair
(i) Resolution to hold a vote on a show of hands and to dispense with 3(f) of the
Standing orders concerning the chair’s discretion to hold a secret ballot
(proposer and seconder)
(ii) Election of Chair (proposer and seconder)
(iii) Election of Vice-Chair (proposer and seconder)
2. To receive apologies for absence

3. To receive declarations of interest on matters on the agenda
You have a Disclosable Pecuniary Interest in a matter to be discussed if it relates to
something on your Register of Interests form. You must declare your interest; you may not
participate in discussion or vote on the matter.
You have a Personal Interest in a matter to be discussed if it affects:
 Your wellbeing or financial position
 That of your family or close friends
 That of a club or society in which you have a management role.
In these instances, you must declare a personal interest and may speak on the matter only if
members of the public are also allowed to speak at the meeting, however you may not vote
in the matter.

4. Appoint Councillors to Committees and Advisory Groups. (At present maximum of 3 Councillors based on 8 Councillors).

Committees
Personnel
Burial Ground

F & G.P.

Working Parties
Planning
Open Spaces
Neighbourhood Plan
Allotments
5. Approve minutes of the Parish Council meeting of 17th April 2023

The Chair will move to suspend the council meeting
6. Public Participation Forum– an opportunity for the public to address the council – 10
minutes.
Subject to standing Order 3g a member of the public shall not speak for more than 3
minutes.
The Chair will reconvene the meeting

7. Borough Councillors’ Reports
8. County Councillor’s Report
9. Finance: Agree schedule of invoices/payments and to authorise the bank transfer required. See appendix 2
To note F &GP minutes

10. To note Planning applications as follows, and to comment thereon to Great Yarmouth
Borough Council in the capacity of consultee: 06/23/0255/F Development: Proposed demolition of existing buildings and
construction of 5 no. two storey dwellings with associated parking and site works. Location: 4 West Road Ormesby St Margaret Great Yarmouth NR29 3R

11. Sea Defences Scratby

12. Insurance renewal

13. Date of next meeting

Kathryn Wendt (Interim Clerk)
Posted 10 th May 2023